WYCLIFFE PHOTOGRAPHY CLUB BY-LAWS
WYCLIFFE PHOTOGRAPHY CLUB BY-LAWS as of January 15, 2022
Article I. NameName
Section 1.01. This organization shall be known as WYCLIFFE PHOTOGRAPHY CLUB hereafter referred to as the "Club.”
Article II. Purpose
Section 2.01. The purpose of this organization shall be:
- Association for t (a) Association for the enjoyment of
- (b) Advancement of it members in the art of photographyt of photography
- Adva(c) Understanding the science of photographycement of its members in the art of photograph nding the science of photograph
- (b) Advancement of it members in the art of photographyt of photography
Section 2.02. The Club will organize regular meetings involving programs such as guest speakers and photo discussions We will also organize photo exhibits, photo workshops and field trips.
We may also volunteer to photograph events at Wycliffe and the community.
Section 2.03. The mission of the Club is to serve our members by encouraging development of photography skills through education, by exhibitions of photography accomplishments, by friendship with others who share the love of photography.
Article III. Membership
Section 3.01. Membership in the Club shall be open to any person who is member in good standing in
the WYCLIFFE GOLF COUNTRY CLUB and is seriously interested in the art and science of photography and whose qualifications meet the requirements specified in these By-laws.
Article IV. Officers
Section 4.01. The following officers shall be elected by the membership for a period of one (1) year.
- Presid(a) President
- (b) Vice President
- (c) Secretary- Treasurer
- (d) Gallery Committee Chairperson
- (e) Member-at-Largeen
Section 4.02. These officers shall constitute the Board of Directors, hereinafter called the “Board".
Article V. Meetings
Section 5.01. Regular meetings of the Club shall have place, date and time stipulated by the Board.
Section 6.01. Three filths (3/5) of the total membership of the Board shall constitute a quorum for Board meetings. Actions of the Board must be by a majority of the quorum.
Article VII. Amendments
Section 7.01. By-laws may be enacted, amended, or revoked by affirmative vote of at least four fifths (4/5) of the Board. Proposed additions, amendments, or revocations to the By-laws may be initiated by either the Board or petition signed by ten percent (10 %) of the eligible members. Upon approval, the addition(s), amendment(s), or revocation(s) shall be incorporated into the By -laws.
Article VIII. Membership
Section 8.01. Privileges of Membership,
(a) Any member in good standing may be elected to or retain an office.
(b) Any member in good standing may serve on standing or special committees.
(c) Some meetings, programs, workshops, field trips or other events maybe open to other than members.
Section 8.02. Admission for Membership
(a) Any person living in Wycliffe, who is a member in good standing in WYCLIFFE GOLF AND COUNTRY CLUB and is seriously interested in the art and science of photography and whose qualifications meet the equirements specified in these By-laws, may become a member.
(b) Members shall provide the Club with the following written information: name, mailing address, email address and phone number.
- Any person living in Wycliffe who is a member in good standing in WYCLIFFress and phone number.
Article IX. Dues Dues
Section 9.01.0Each member shall pay dues on an annual Club Year basis. Dues are determined by the Board and are payable at the second meeting of each Club Year.
Section 9.02. Persons who have not paid dues may attend regular Club meetings only if invited as guests of a member. They may not participate in Club competitions, Club sponsored events, gallery submittals or Club decision-making matters. Guests may attend at maximum of one meeting a year. a year.
Section 9.03. Dues shall be non-refundable if either the member or Club terminates membership for any reason.
Article X. Disclaimer
Section 10.01. For the effective operation of the Club, in the conducting of all activities:
(a) Each person participating in any Club sponsored event or competition does so of his or her own accord and at his or her own risk. The Club and its elected officers and appointed chairs assume no responsibility for the personal safety of the participants or the safety of any equipment or photographs of those who do participate.
(b) Participation is an acknowledgement by those participating that they, individually, assume all risks involved and will not hold the Club, its elected officers or appointed chairs responsible.
- tion is an acknowledgement by those participating that they, individually, assume all risks involved and will not hold theClub, its elected officers or appointed chairs responsible.
Article XI. Meetings
Section 11.01. The Club shall hold meetings devoted to guest speakers, photography related subjects or photographic critiquing or judging. Regular monthly meetings shall be held at a time and place specified by the Board.
Section 11.02. Other meetings for programs, workshops and field trips shall be arranged as determined by the Board.
Article XII. Board of Directors
Section 12.01. Composition.
(b) Vice President
(d) Gallery Committee Chairperson
(e) Member at Large
All members of the Board must be current Club members in good standing.
Section 12.02. The Board shall transact all routine Club business, in addition to performing the duties specifically outlined in thet By-laws and generally determined Club policy.
Section 12.03. Duties of Officers
(a) President President
Duties of the President shall include being the Club spokesperson and he/she shall generally direct and supervise allll Club activities. The President shall be the chief executive officer of the Club and shall have general supervision over the business of the Club and its officers, subject to the control of the Board of Directors. He or she shall preside atat all meetings of the membership and of the Board of Directors. In the name of the Club, the President mayay sign and execute contracts orr other final instruments duly authorized by the Board off Directors. The President shall be a be a co-signer on all Club bank accounts.
- Vice-Pr(b) Vice Presidentsident
Duties of Vice-President shall be to assume the duties of thet President in his/her absence and totact as a Club director on the Board ofDirectors. The President may, in the event of his or her absence or disability, designate thehe Vice-President to perform all duties of the President and, when so acting, the Vice-President shall have all the powers of the President and be subject to all the restrictions placed upon the President. The Vice-President shall be authorized to sign and execute contracts other final instruments duly authorized by the Board of Directors in the absence of the President. The Vice-President shall be responsible for the promotion of the Club to new members. The Vice-President shall be a consigner on Club bank accounts.
- Secret((c) Secretary-Treasurerry-Treasurer
Duties of the Secretary-Treasurer shall include acting as a club director on the Board of Directors; to maintain records of the minutes of all membership meetings; to notify members of regular and special meetings and events; to conduct correspondence of the Club and prepare election ballots. The Secretary- Treasurer shall also be the custodian off current and historical official documents of the Club including a copy of the current By-laws, the current membership roster, the current Board of Directors roster and terms of office and the minutes of all business meetings of the membership or Board of Directors.
The Secretary-Treasurer shall jointly control with the President and Vice-President, the financial affairs of the Club. He or she shall keep its financial records, shall receive and arrange for the safekeeping of its funds, and shall pay out its funds only in such manner as defined in these By-laws or duly authorized by the Board of Directors. On or before the 30th day of each club year, the Secretary-Treasurer shall produce an annual budget for action bythe Board of Directors. In addition, he or she shall produce for Board review a semi-annual financial report detailing income andand expenditures to date. The Secretary-Treasurer shall be a co-signer on alllClub bank accounts. The Secretary-Treasurer shall also act as a Club director on the Board of Directors.
(d) Gallery Committee Chairperson
The chairperson shall assume the responsibility of selecting and hanging member’s photographs in the Wycliffe
Photo Gallery and other places in and around Wycliffe determined by the Board. The committee shall consist of a minimum of five (5) members selected by the Chairperson including the Chairperson. The Gallery Committee Chairperson shall acttas a director on the Club Board of Directors.
(e) Member-at-Large shall serve as a Club director on the Board of Director.
Article XIII. Board Meetings
Section 13.01. Regular Meetings.
(a) Board meetings shall be held at least semi-annually and may be called by ther President whenever required.
(b) Regular Board meetings shallbe held at a time and place as determined by the Board.
Section 13.02. Special Meetings.
Special meetings may be called by the President and shall be called upon the written request of attleast three members of the Board. At least 24-hour notice (personal, written, email or telephoned) shall be given. The business transacted at any special meeting shall be limited to that noticed in the call.
Section 13.03. Board Meetings
All members of the Club shall be welcome to attend the Board meetings. However, they shall have no vote but their opinions can be requested or volunteered on matters in which they are or have been involved. A time should be set aside at the end of the meeting forrnon-Board members to discuss or bring up matters not previously discussed.
Section 13.04. Compensation
All Club officers (members of the Board) shall serve without compensation.
Article XIV. Committees
Section 14.01. Standing Committees
(a) Gallery Committee
The Committee shall be a standing committee chaired by the Gallery Committee Chairperson and consist of a minimum of five (5) members including the Chairperson.
(1) The duties of the Gallery Committee shall be to organize, promote and administer exhibits for the Club members.
(2) The Gallery Committee shall determine which photographs submitted by Club Members will be included in the exhibit.
Under the direction of the Gallery Chairperson, Gallery Committee shall prepare rules by which members may submit photographs for display in designated Gallery areas at Wycliffe. The Committee shall also develop the criteria by which submitted photographs will be selected or rejected for Gallery display. Gallery display areas include the Country Club Gallery and any other venues designated by the Board. Gallery Rules and selection criteria shall be approved by the Board of Directors prior to distribution to Club members. All decisions made by the Gallery Committee to display or not display photos shall be final. In the event of a tie vote by the Gallery Committee, the President shall cast the tie-breaking vote.
(b) Program Committee. Chairperson to be appointed by President to arrange programs for monthly meetings.
(c) Education Committee. Chairperson to be appointed by President to arrange Education Seminars for new hardware, software and/or other photographic subjects.
(d) Field Trip Committee. Chairperson to be appointed by President to arrange field trips.
(e) Website Committee. Chairperson to be appointed by President to design and maintain the Club's Website.
Section 14.02. Special Committees
(a) In addition to the Standing Committees named above, committees to plan and carry out special organizaion events, functions and activities may be established by the Board as needed.
(b) The President shall appoint the chair of these special committees as well as members of the committee.
(c) Special committees shall disband when their event, function or activity has been accomplished.
Each special committee shall prepare a report that shall be presented to the Board and/or membership an an annual basis or prior to disbanding.
Section 14.03. Committee chairs shall prepare reports of activities for periodic presentation at Board or Club meetings.
Article XV. Elections
Section 15.01. The Board shall designate a Nominating Committee, consisting of three (3) or more Club members, at least 45 days prior to the May general meeting of the Club Year. The Nominating Committee shall prepare a slate of candidates for office. The slate shall be included in the announcement for the May general meeting of the Club Year. Any member in good standing may make additional nominations from the floor. All nominations must be made with the consent of the nominee and shall require a “second”.
Section 15.02.5Officers shall be elected by majority vote of the members attending the May meeting of Club Year. If there is more than one nominee for any office, voting shall be conducted by secret ballot. The candidates receiving the highest number of votes for each office shall be declared elected. After tabulation of the votes, the President shall announce the results.
Section 15.03. The current President or a member designated by the President shall install the new Officers at the end of the last meeting of the Club Year.
Section 15.04. Terms of Office of all Club officers shall be for one (1) Club Year and shall start immediately after the last meeting of the previous Club Year.
Section 15.05. Vacancies
(a) If the office of President shall for any reason become vacant, the Vice President shall assume the duties of the President.
(b) If any office other than that of President shall become vacant, it shall be filled by appointment of the President with approval of the Board, but for a term no longer than the end of the last meeting of the Club Year, at which time the office shall be filled by the election procedures as outlined in these By-laws.
Article XVI. Club Year
Section 16.01. The Club Year shall begin on July 1st of each year and end on the last day of June of the following year.
Article XVII. Parliamentary Authority
Section 17.01. Robert’s Rules of Order shall govern parliamentary procedure during meetings of the Club or Board.
Revised: January 15, 2022